Establishment registration of branch, representative office, business location of the cooperative alliance

a) Implementation order:

- Step 1: As establishment of branch, representative office, business location, the cooperative alliance shall submit 1 set of documents for establishment registration of branch, representative office, business location of the cooperative alliance to the cooperative alliance registration agency where the branch, representative office, business location are placed.

- Step 2: Upon receiving the documents, the cooperative alliance registration agency:

+ Request the applicant to submit a valid copy of valid identity card or passport;

+ In case of being authorized, it is required to prepare the following papers: The service supply contract between the person establishing the cooperative alliance, the cooperative alliance and the organization providing services of submitting documents and receiving results; the recommendation letter of that organization for the individual to submit documents and receive results; or the authorization letter for the individual to submit documents and receive results in accordance with law.

If documents are valid, the cooperative alliance registration agency shall issue a receipt to the cooperative alliance.

- Step 3: If the business lines, operations of the branch, representative office, business location are in accordance with the business lines, operations of the cooperative alliance and in accordance with the provisions of relevant law: within 05 working days from the receipt of valid documents, the cooperative alliance registration agency shall issue the registration certificate of branch, representative office, business location of the cooperative alliance, as well as update into the cooperative alliance registration documents.

After being issued the registration certificate, the branch, representative office, business location of the cooperative alliance shall be sealed and entitled to use its seal.

In case of not issuing the registration certificate, the cooperative alliance registration agency shall send a written notice stating the reasons for the cooperative alliance to know.

- Step 4: If the cooperative alliance establishes its branch, representative office, business location in the district, province or city other than the place registered its head office: within 05 working days from the date of being issued the registration certificate of branch, representative office, business location, the cooperative alliance shall:

+ Send a written notice to the agency issuing the cooperative alliance registration certificate at the place the cooperative alliance registered its head office in order to supplement into the cooperative alliance registration documents.;

+ In addition to the notice, enclose with a copy of the registration certificate of branch, representative office, business location of the cooperative alliance;

- Step 5: In case of establishing the branch, representative office, business location in a foreign country, the cooperative alliance must comply with laws of that country.

Within 15 working days from the date of being issued the establishment certificate of branch, representative office, and business location by the competent agency in that foreign country, the cooperative alliance shall:

+ Send a written notice to the agency issuing the cooperative alliance registration certificate at the place the cooperative alliance registered its head office in order to supplement into the cooperative alliance registration documents.;

+ In addition to the notice, enclose with a copy of the registration certificate of branch, representative office, business location issued by the competent agency in that foreign country;

b) Implementation method:

In person at the office of administrative agencies

c) Documents:           

- Notice of establishment registration of the branch, representative office, business location;

- A valid copy of the cooperative alliance registration certificate;

- The General Meeting of Members’ Resolution on the establishment of branch, representative office, business location of the cooperative alliance;

- Written decision by the Board of Directors on the appointment of the representative of branch, representative office, business location;

- Valid copy of identity card, passport or other legal personal identification paper from the representative of branch, representative office, business location;

- Valid copy of practice certificate from one or several individuals under the provisions applied to the branch of cooperative alliance which conducts business lines subject to practice certificate as prescribed by law;

d) Number of documents:

01 set

đ) Time limit for settlement:

05 working days from the receipt of valid documents

e) The agency implementing administrative procedures:

Business Registration Office under the Department of Planning and Investment

g) Subjects of administrative procedures:

Organizations

h) Results of administrative procedures:

The registration certificate of branch, representative office, business location of the cooperative alliance

i) Fees: 200,000 VND (payment by the time of submission)

In accordance with the provisions of Clause 6, Article 2 and subparagraph b, Clause 2, Article 3 in Circular No. 02/2014/TT-BTC dated 02/01/2014 of the Ministry of Finance guiding charges and fees to be decided by people's Councils of provinces and Centrally-run cities.

k) Name of form, declaration:

- Notice of establishment registration of the branch, representative office, business location in accordance with the form as prescribed in Appendix I-5, Circular No. 03/2014/TT-BKHDT;

l) Requirements and conditions for procedure implementation (if any):

- The business lines, operations of the branch, representative office, business location must be in accordance with the business lines, operations of the cooperative alliance;

- The practice certificate of one or several individuals under the provisions applied to the branch of cooperative alliance which conducts business lines subject to practice certificate as prescribed by law;

m) Legal basis of administrative procedures:

- Law on Cooperatives dated 20/11/2012;

- Decree No. 193/2013/ND-CP dated 21/11/2013 on detailed regulations for a number of articles of the Law on Cooperatives;

- Circular No. 03/2014/TT-BKH dated 26/05/2014 guiding the cooperative registration and reporting system on operations of the cooperative;

- Decision No. 31/2008/QD-UBND dated 28/12/2008 of Hung Yen province People's Committee;