Registration of change of the charter capital, the rate of capital contribution  

a) Implementation order:

            Note: The company’s legal representative is responsible for registration within 10 days from the date that the change occurs.

• In case the company registers to change the rate of capital contributions of members of limited liability company with more than two members, the general partners of partnership, the company sends the Notice to the Business registration office business where the company registered. The Notice includes:

a. Name, Business No., Tax code or Enterprise registration certificate No. (if without Business No., Tax code);

b. Full name, ID Card No., Passport No. or other personal identification papers specified in Article 10 of Decree No. 78/2015/ND-CP or Enterprise registration certificate No., Business No. of each member of limited liability company with more than two members, each general partner of partnership;

c. The rate of capital contribution of each member for limited liability company with more than two members or each general partner for partnership;

d. Registered charter capital and changed charter capital; time and form of capital increase or reduction;

e. Full name, nationality, ID Card No., Passport No. or other personal identification papers specified in Article 10 of Decree No. 78/2015/ND-CP, permanent address and signature of the company’s legal representative or the authorized general partner of partnership.

• In case of registration of change of the company’s charter capital, the Notice announcement defined in Paragraph 1, Article 44 of Decree No. 78/2015/ND-CP must include documents specified in section c (Documents).

• In case the General Meeting of Shareholders passes the issuance of shares offered to increase the charter capital, and assigns the Board Chairman to perform registration procedures to increase the charter capital after each tranche of shares, documents of charter capital increase must include the equivalent documents specified in section c (Documents), which attaches with the Notice defined in Clause 1, Article 44 of Decree No. 78/2015/ND-CP.

• In case of charter capital reduction, the company must make full payment of all debts and other financial obligations after the capital reduction, The Notice must include all documents specified in section c (Documents).

b) Implementation method

• The company directly submits documents on change of content of Enterprise registration certificate to the Business registration office where the company registered its head office or the legal representative submits documents via electronic network according to the procedures on the National Information Portal on enterprise registration.

• Upon receiving the Notice of the company on change of the content of enterprise registration, the Business registration office issues the receipt, checks the validity of documents and issues the Enterprise registration certificate to the company.

c) Documents, including:

+ In case of changing the rate of capital contribution:

• Notice on change of the content of the enterprise registration (Annex II-1, Circular No. 20/2015/TT-BKHDT);

• List of members of limited liability company with more than two members (Annex I-6, Circular No. 20/2015/TT-BKHDT);

• List of members of partnership (Annex I-9, Circular No. 20/2015/TT-BKHDT);

+ In case of changing the charter capital:

• Notice on change of the content of the enterprise registration (Annex II-1, Circular No. 20/2015/TT-BKHDT); Decision and valid copy of the Meeting Minute of the Board of Members for limited liability company with more than two members/ Decision and valid copy of the Meeting Minute of the General meeting of Shareholders for joint stock company/ Decision of the company’s owner for one member limited liability company on changing the charter capital of the company;

• Document of the Department of Planning and Investment of the capital contribution, share purchase and capital contribution of foreign investors for the case defined in Clause 1, Article 26 of the Investment Law;

+ In case of offering shares to increase the charter capital:

• Notice on change of the content of the enterprise registration (Annex II-1, Circular No. 20/2015/TT-BKHDT);

• Decision and valid copy of the Meeting Minute of the General Meeting of Shareholders on the issuance of shares offered to increase the charter capital in which clearly states the number of shares offered and assigns the Board of Directors to perform registration process to increase the charter capital after each tranche of shares;

• Decision and valid copy of the Meeting Minute of the Board of Directors of joint stock company on registration of charter capital increase of the company after each tranche of shares.

+ In case of reducing the charter capital:

• Notice on change of the content of the enterprise registration (Annex II-1, Circular No. 20/2015/TT-BKHDT); financial statement of the period closest to the time of reducing the charter capital.

d) Number of documents: 01 set.

đ) Time limit for settlement: Within three (03) working days, after receipt of full valid documents

e) Implementing agency: Business registration office - Department of Planning and Investment.

g) Subjects of administrative procedures: Individuals, organizations.

h) Results of administrative procedures: Enterprise registration certificate/ Notice on amending and supplementing enterprise registration documents.

i) Fee: VND 200,000/ time (Circular No. 176/2012/TT-BTC) (Payment at time of filling).

k) Name of form, declaration:

• Notice on change of the content of enterprise registration (Annex II-1, Circular No. 20/2015/TT-BKHDT);

• List of members of limited liability company with more than two members (Annex I-6, Circular No. 20/2015/TT-BKHDT);

• List of members of a partnership (Annex I-9, Circular No. 20/2015/TT-BKHDT);

l) Requirements and conditions for procedure implementation: Define in Article 28, 29, 31 of the Enterprise Law and Article 44 of Decree No. 78/2015/ND-CP.

m) Legal basis of administrative procedures:

·      The Enterprise Law of the Assembly of the Socialist Republic of Vietnam No. 68/2014/QH13 dated 26/11/2014 (The Enterprise Law);

·      Decree No. 78/2015/ND-CP dated 14/9/2015 of the Government on enterprise registration (Decree No. 78/2015/ND-CP);

·      Circular No. 20/2015/TT-BKHDT dated 01/12/2015 of the Ministry of Planning and Investment guiding the enterprise registration (Circular No. 20/2015/TT-BKHDT);

·      Circular No. 176/2012/TT-BTC dated 23/10/2012 of the Ministry of Finance providing for the collection level, collection regime, payment, management and use of fees of enterprise registration, business household registration and enterprise information supply fee  (Circular No. 176/2012/TT-BTC)

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